At Vedaang Yoga School, we are committed to maintaining a safe, respectful, authentic, and supportive learning environment rooted in the Himalayan yogic tradition. These policies are intended to provide clarity and transparency and to ensure a harmonious experience for all students, teachers, staff, and guests.
By enrolling in or participating in any Vedaang Yoga School program, students acknowledge that they have read, understood, and agreed to comply with the applicable policies below.
1. Code of Conduct
All students are expected to conduct themselves respectfully and responsibly toward teachers, staff, fellow students, local communities, and the learning environment.
Discrimination, harassment, intimidation, violence, abusive behavior, sexual misconduct, disruptive conduct, or any other behavior that compromises the safety or dignity of others will not be tolerated.
The school reserves the right to take appropriate action, including removal from a program, where serious or repeated misconduct occurs.
2. Health & Safety
Yoga and related practices involve physical activity and may not be suitable for everyone.
Students must inform Vedaang Yoga School before or during the program of any relevant medical condition, injury, physical limitation, pregnancy, medication, or other health concern that may affect their participation.
Students are responsible for practicing within their own physical and mental limits and must follow the instructions and safety guidance provided by qualified instructors.
Yoga instruction provided by the school is educational and does not constitute medical diagnosis, treatment, or medical advice. Students should consult an appropriately qualified healthcare professional where necessary.
In the event of an emergency, the school may take reasonable steps to obtain appropriate medical assistance.
3. Attendance & Participation
Regular attendance and active participation are important components of intensive yoga courses and teacher training programs.
Students are expected to attend scheduled classes, workshops, practical sessions, assessments, and other required activities.
Absences may affect eligibility for course completion or certification. Specific attendance requirements may vary by program and will be communicated before or during enrollment.
4. Fees & Payment Policy
Course fees must be paid in accordance with the payment terms communicated by Vedaang Yoga School at the time of enrollment.
Students are responsible for ensuring that payments are completed within the applicable deadlines.
Any applicable taxes, payment-processing charges, bank charges, currency-conversion charges, travel costs, visa expenses, accommodation upgrades, or other additional expenses will be communicated separately where applicable.
5. Cancellation, Transfer & Refund Policy
Refund and cancellation eligibility depends on the specific program and the cancellation terms communicated at the time of booking.
Unless otherwise stated in the applicable course terms:
- Cancellations made within the permitted cancellation period may qualify for a partial or full refund, subject to applicable deductions.
- Cancellations made after the permitted cancellation period may be non-refundable.
- No-shows, late arrivals, voluntary withdrawal after commencement, or failure to attend a course may be non-refundable.
- Any payment-processing, bank, transfer, or other non-recoverable charges may be deducted from an applicable refund.
- Requests for cancellation or refund should be submitted through the school’s designated communication channel.
- If Vedaang Yoga School cancels a program, the school may offer the student a full refund or an alternative date/rescheduling option, as applicable.
The specific refund terms applicable to a particular retreat, course, or teacher training program will prevail where they differ from these general policies.
6. Code of Ethics & Himalayan Yogic Tradition
Vedaang Yoga School encourages students to practice the values traditionally associated with yoga, including honesty, humility, compassion, self-discipline, non-violence, mindfulness, and respect for others.
The consumption, possession, or use of alcohol, illegal drugs, or intoxicating substances during school programs or on school premises is strictly prohibited.
Students are expected to respect the spiritual, cultural, and traditional practices associated with the Himalayan yogic environment.
7. Accommodation & Facilities
Where accommodation is provided or arranged through Vedaang Yoga School, students are expected to maintain cleanliness, respect quiet hours, and use shared facilities responsibly.
Students may be held financially responsible for intentional or negligent damage to school, accommodation, equipment, or other property.
Accommodation arrangements may be subject to separate terms provided by the school or accommodation provider.
8. Certification Policy
Certificates are issued only to students who successfully meet the requirements of the applicable program.
Requirements may include:
- Minimum attendance;
- Participation in practical sessions;
- Completion of assignments or assessments;
- Demonstration of the required knowledge and skills; and
- Compliance with applicable course requirements.
Completion of a course does not represent a medical, therapeutic, or professional license unless expressly stated by the school and permitted under applicable law.
9. Privacy Policy
Vedaang Yoga School respects the privacy of students, applicants, teachers, staff, and website visitors.
We may collect personal information that is necessary to provide our services and manage our programs.
9.1 Information We May Collect
Depending on how you interact with us, we may collect information such as:
- Full name;
- Email address;
- Telephone or WhatsApp number;
- Date of birth or age where required;
- Country of residence or nationality where relevant to the program;
- Address and billing information;
- Course, retreat, or accommodation booking information;
- Payment and transaction-related information;
- Passport, visa, or travel information where required for international programs or travel-related arrangements;
- Emergency contact information;
- Health or physical information voluntarily provided for safety and participation purposes;
- Communications and enquiries sent to the school; and
- Photographs, videos, or other media where applicable and subject to the relevant consent or notice.
9.2 How We Use Personal Information
Personal information may be used for purposes including:
- Processing course and retreat registrations;
- Communicating with students;
- Managing payments and bookings;
- Arranging accommodation or other services requested by students;
- Providing course-related information and updates;
- Maintaining attendance and certification records;
- Responding to enquiries and support requests;
- Managing health and safety requirements;
- Meeting applicable legal, accounting, tax, or administrative obligations;
- Improving our programs and website; and
- Sending promotional or marketing communications where permitted and where appropriate consent has been obtained.
We will not use personal information for purposes that are incompatible with the purpose for which it was collected, except where permitted or required by applicable law.
9.3 Sharing of Personal Information
Vedaang Yoga School does not sell personal information.
Where reasonably necessary to provide services or fulfil legal or administrative requirements, information may be shared with trusted service providers or relevant parties, such as:
- Payment processors and financial institutions;
- Website, hosting, email, or technology service providers;
- Accommodation or travel service providers where arrangements are requested;
- Instructors, staff, or authorised personnel who require the information to perform their responsibilities;
- Professional advisers where necessary; or
- Government, regulatory, law-enforcement, or other authorities where disclosure is required or permitted by law.
Where third-party service providers process personal information on behalf of the school, the school will take reasonable steps to ensure appropriate safeguards are applied.
9.4 Health Information
Health information may be requested where it is reasonably necessary to help instructors understand relevant limitations and support safe participation.
Students should provide only information that is relevant to their participation and safety.
Health information will be handled with appropriate care and will not be used for unrelated purposes without appropriate permission or a lawful basis.
9.5 Photographs, Videos & Media
Vedaang Yoga School may photograph or record classes, retreats, events, workshops, or other school activities for documentation, educational, or promotional purposes.
Where required, the school will seek appropriate permission or provide an applicable opportunity to opt out.
Students who do not wish to appear in promotional photographs or videos should communicate their preference to the school.
The school will make reasonable efforts to respect such requests, subject to the practical limitations of group events and previously published material.
9.6 Cookies & Website Analytics
Our website may use cookies, analytics tools, pixels, or similar technologies to operate the website, understand visitor behaviour, improve website performance, and measure marketing activities.
Where required by applicable law, visitors will be provided with appropriate choices regarding non-essential cookies or similar technologies.
9.7 Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including course administration, certification records, legal, accounting, tax, dispute-resolution, and other legitimate requirements.
When personal information is no longer required, we may securely delete, anonymise, or otherwise dispose of it in accordance with applicable requirements.
9.8 Your Privacy Rights
Subject to applicable law, individuals may have rights relating to their personal information, including rights to request information about processing, correction of inaccurate information, deletion or erasure where applicable, withdrawal of consent where consent is the basis for processing, and submission of privacy-related grievances.
Requests may be submitted using the contact details provided below.
Where processing is based on consent, withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.
9.9 Privacy Enquiries & Grievances
For privacy-related questions, requests, or complaints, please contact:
Vedaang Yoga School
Email: [Insert official privacy/contact email]
Phone/WhatsApp: [Insert official contact number]
Address: [Insert registered/business address]
We will review and respond to privacy-related requests within the period required under applicable law.
9.10 Data Security
Vedaang Yoga School takes reasonable technical and organisational measures to protect personal information against unauthorised access, misuse, alteration, disclosure, or loss.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
10. Liability Disclaimer
Participation in yoga classes, retreats, teacher training, meditation, physical practices, excursions, and related activities involves inherent risks.
Students participate voluntarily and are responsible for informing instructors of relevant health conditions and following safety instructions.
To the extent permitted by applicable law, Vedaang Yoga School is not responsible for injuries, illness, loss, theft, or damage to personal belongings arising from circumstances outside the school’s reasonable control.
Nothing in this policy is intended to exclude or limit liability where such exclusion or limitation is prohibited by applicable law.
11. International Students & Travel
International students are responsible for ensuring that they possess the appropriate passport, visa, travel documents, insurance, vaccinations or other documentation required for their journey and stay.
Unless expressly agreed otherwise, Vedaang Yoga School is not responsible for visa approval, immigration decisions, flight delays, cancellations, or other circumstances controlled by airlines, immigration authorities, governments, or third-party travel providers.
Where the school assists with travel or accommodation arrangements, the relevant third-party provider’s terms may also apply.
12. Force Majeure
Vedaang Yoga School will not be responsible for failure or delay in providing a program where such failure or delay results from circumstances beyond the school’s reasonable control, including natural disasters, extreme weather, government restrictions, epidemics or pandemics, political unrest, transportation disruptions, strikes, or other unforeseen circumstances.
Where reasonably possible, the school may offer rescheduling, alternative arrangements, or other appropriate solutions.
13. Policy Updates
Vedaang Yoga School may update these policies from time to time to reflect changes in its services, operations, technology, or applicable legal requirements.
The latest version will be published on the school’s website. Where required, students will be informed of material changes.
14. Acceptance of Policies
By registering for, paying for, or participating in a Vedaang Yoga School program, students acknowledge that they have read and understood the applicable policies and agree to comply with them.
Where a specific course, retreat, accommodation, booking, or refund agreement contains terms that differ from these general policies, the specific terms communicated for that service will apply to the extent of the inconsistency.
Last Updated: [Insert Date]